Ecommerce Business
Time - saving Case Study
Our Process
Established where process was inefficient
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The business was spending excessive time on manual, repetitive tasks - particularly around invoice handling, data entry, and reconciliation.
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These tasks were error-prone, causing delays, rework, and hidden costs (e.g. chasing missing data, correcting mistakes, delayed approvals).
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The inefficiency was creeping into multiple departments, not just finance, creating internal friction and limiting capacity for growth.
Implementation
Enforcement
We implemented Automation solutions for:​
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Data extraction & intelligent parsing (to read invoices, scan fields, categorize entries.)
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Rule-based validation & matching (against purchase orders, supplier records, etc.)
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Workflow automation, auto-routing, exception detection, alerting, and approvals.
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Integration with accounting systems, so posting and reconciliation became seamless.
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Monitoring, feedback loops, and continuous refinement - to catch edge cases and reduce human intervention over time.
Results
Crucially, we collaborated closely with the finance team (and others) to map exceptions, define the logic, and ensure adoption. Leaving no questions unanswered and ensuring the team understand the ins and outs of our implementation.
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Over 12 months, the automation reduced manual labour and time costs enough that the business saved about £30,000.
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Process speed increased dramatically. What once took minutes (or more) now runs largely in the background.
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Error rates dropped, which reduced rework, supplier disputes, and time wasted in chasing issues.
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The finance team’s capacity was freed up to focus on higher-value tasks (analysis, exceptions, decision support).
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The ROI was clear - cost savings + efficiency gains justified the investment and encouraged further rollout into other areas.
